Frequently Asked Questions

How to I process an adjustment when I get a discount and a refund?
Last Updated a year ago

The best way to explain this is via an example.
This is the scenario, You hired a box trailer, $100 for deposit and $50/day hire and paid $150 in cash for the hire.
You ended up hiring for 2 days. When you returned the trailer, they gave you a discount and the hire costs was only $82 for 2 days. So they gave you back $68 from the $150 that you gave them originally.

Solution
You first create a purchase with two line items.
Line 1. $100 deposit (assign to asset account "Trailer Deposit")
Line 2. $50 x 1 qty (assign to expense account "Trailer Hire")
Select the account for payment ("Cash Account") and amount paid of $150 will be filled in for you.
You create an adjustment for this purchase (from the Option menu on the purchase screen) with the following line items:
Line 1. Add new line item $50 x 1 qty (assign to expense account "Trailer Hire") for the additional days hire
Line 2. Add new line item -$18 discount (assign to expense account "Trailer Hire")
Line 3. Add new line item -$100 refund of deposit (assign to asset account "Trailer Deposit")
Then select "Make Payment" from the option button at the top right of the purchase screen.
Then select "Add All Open Purchases" from the option button at the top right of the payment screen.
The amount paid field is automatically set to -$68 which is the refund of $68


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